© 2013 by By Weddings and Events by Sarah. All rights reserved.    

Conroe , Texas

Tel 936-697-9610 

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Sarah's Signature Services 

Every bride is one of a kind, every wedding is truly unique. That's why with Weddings and Events By Sarah we work with you on creating the wedding day of your dreams and it starts with the couples vision. It’s important for us to find out all about you and your partner's vision, so that we have planned correctly creates laughter and love without the stress. Weddings and Events by Sarah is a wonderful way to help you with finding wedding venues in Conroe, Willis, The Woodlands, Montgomery, Huntsville, Spring TX and the surrounding Houston area. We don't charge our clients a travel fees.

“ Day Of ” “Basic Day of package” Coordinator

Basic Package 

The Classic collection is for the bride and groom who have planned their wedding themselves and want to enjoy being a guest at their own wedding! Weddings and Events by Sarah will be onsite the day of to ensure that everything runs on schedule. You won’t worry on the smallest detail if your cake or centerpieces are perfectly at the reception. This will give you a peace of mind that everything is being handled and running smoothly, leave right after the grand exit.

Below are the full details of what will be covered on the day of the wedding. 

 

 

Two Weeks Prior to Wedding Day

Meet with Clients to present timeline. Go over any arrangements the couple have previously made with vendors, and update timeline accordingly.

One Week Prior to Wedding Day

Confirm final details with vendors prior to wedding day. Make sure that all the vendors have my contact information. Send vendors a copy of the final timeline and make sure they have directions to the ceremony and reception locations.
 

Pre-Ceremony

 

  • Coordinate hair and make-up schedule with bridal party and stylists and ensure that hair and make-up is completed in a timely fashion

  • Make sure personal flowers i.e. bridal bouquet, bridesmaid’s flowers and father of the bride’s boutonnière arrive on time

  • Gather bride, bridal party and immediate family for photos

  • Communicate with best man to make sure groom is getting dressed and on-time

  • Make wedding party aware of any last minute details

Ceremony

  • Set up programs and other ceremony items i.e. guest book, unity candles, and wine glasses

  • Ensure that ushers/groomsmen arrive on time and are ready to pass out programs

  • Ensure that personal flowers i.e. flower girl bouquet and groomsmen boutonnières have arrived at ceremony location

  • Alert ushers/groomsmen as to when to begin escorting guests to their seats and remind them as to how to be a “proper” usher

  • Ensure that ceremony musicians have arrived and direct them as to where to set up

  • Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. Determine what hand signals will used to cue musicians

  • Act as a liaison with the ceremony officiator and decide what cue will be used to signal the start of the ceremony

  • Communicate with bride and groom so that they know how much time remains before the start of the ceremony

  • Handle any emergencies that may arise

  • Line up the bridal party for their entrances down the aisle

  • Cue ceremony musicians when bridal party is ready to begin processional

  • Gather family and friends for after ceremony photos

Prior to Reception

  • Greet vendors and instruct them as to where to set up i.e. wedding band, florist, and caterer

  • Make sure reception flowers/décor is set up according to flower order

  • Ensure set up properly and troubleshoot as needed

  • Meet with catering staff to confirm food timeline

  • Set up guest book and pen, champagne flutes, cake cutting utensils

Reception

  • Ensure proper flow of cocktail hour food

  • Look over dining tables and make sure they are set up properly

  • Along with catering staff, encourage guests to join bride and groom for dinner at the end of cocktail hour

  • Help guests locate their escort cards and dining tables

  • Locate bride and groom and instruct them to stay to the side of main dining room until they receive cue for their introduction and first dance

  • Cue band when the majority of guests have found their tables and bride and groom are ready to be introduced

  • Cue band, photographer, and videographer when important events take place at reception i.e. first dance, cake cutting, toasts and parent dances

  • Cue best man and father of the bride when they are about to be announced for toasts

  • Be aware of timing of catering service and make sure people are served promptly

  • Distribute final payments/gratuities to vendors at the end of the evening (no negotiation in the terms of vendor contracts will be handled by The Wedding Sitter at this time)

  • Prevent & fix any problems that may arise during your event.

  • Coordinate reception departure transportation

 

Please note that the services listed above do not include running any wedding related errands such as picking up or delivering attire, supplies or equipment, documents, etc.

 

“ Day Of ” Details Coordination Service

Classic Package:

The Classic collection is for the bride and groom who have planned their wedding themselves and want to enjoy being a guest at their own wedding! Weddings and Events by Sarah will be onsite the day of to ensure that everything runs on schedule. You won’t worry on the smallest detail if your cake or centerpieces are perfectly at the reception. This will give you a peace of mind that everything is being handled and running smoothly. With the Classic we'll be there until very end to assist the family and bridal party with clean-up and do the final walk with venue

 

Below are the full details of what will be covered on the day of the wedding. 

 

Two Weeks Prior to Wedding Day

Meet with Clients to present timeline. Go over any arrangements the couple have previously made with vendors, and update timeline accordingly.

One Week Prior to Wedding Day

Confirm final details with vendors prior to wedding day. Make sure that all the vendors have my contact information. Send vendors a copy of the final timeline and make sure they have directions to the ceremony and reception locations.
 

Pre-Ceremony

 

  • Coordinate hair and make-up schedule with bridal party and stylists and ensure that hair and make-up is completed in a timely fashion

  • Make sure personal flowers i.e. bridal bouquet, bridesmaid’s flowers and father of the bride’s boutonnière arrive on time

  • Gather bride, bridal party and immediate family for photos

  • Communicate with best man to make sure groom is getting dressed and on-time

  • Make wedding party aware of any last minute details

Ceremony

  • Set up programs and other ceremony items i.e. guest book, unity candles, and wine glasses

  • Ensure that ushers/groomsmen arrive on time and are ready to pass out programs

  • Ensure that personal flowers i.e. flower girl bouquet and groomsmen boutonnières have arrived at ceremony location

  • Alert ushers/groomsmen as to when to begin escorting guests to their seats and remind them as to how to be a “proper” usher

  • Ensure that ceremony musicians have arrived and direct them as to where to set up

  • Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. Determine what hand signals will used to cue musicians

  • Act as a liaison with the ceremony officiator and decide what cue will be used to signal the start of the ceremony

  • Communicate with bride and groom so that they know how much time remains before the start of the ceremony

  • Handle any emergencies that may arise

  • Line up the bridal party for their entrances down the aisle

  • Cue ceremony musicians when bridal party is ready to begin processional

  • Gather family and friends for after ceremony photos

Prior to Reception

  • Greet vendors and instruct them as to where to set up i.e. wedding band, florist, and caterer

  • Make sure reception flowers/décor is set up according to flower order

  • Ensure set up properly and troubleshoot as needed

  • Meet with catering staff to confirm food timeline

  • Set up guest book and pen, champagne flutes, cake cutting utensils

Reception

  • Ensure proper flow of cocktail hour food

  • Look over dining tables and make sure they are set up properly

  • Along with catering staff, encourage guests to join bride and groom for dinner at the end of cocktail hour

  • Help guests locate their escort cards and dining tables

  • Locate bride and groom and instruct them to stay to the side of main dining room until they receive cue for their introduction and first dance

  • Cue band when the majority of guests have found their tables and bride and groom are ready to be introduced

  • Cue band, photographer, and videographer when important events take place at reception i.e. first dance, cake cutting, toasts and parent dances

  • Cue best man and father of the bride when they are about to be announced for toasts

  • Be aware of timing of catering service and make sure people are served promptly

  • Distribute final payments/gratuities to vendors at the end of the evening (no negotiation in the terms of vendor contracts will be handled by The Wedding Sitter at this time)

  • Prevent & fix any problems that may arise during your event.

  • Coordinate reception departure transportation

 

Please note that the services listed above do not include running any wedding related errands such as picking up or delivering attire, supplies or equipment, documents, etc.

Unique Coordination Package

Unique Planning

Unique collection includes everything that is in the Classic collection it includes planning and preparation 6 months prior to wedding, along with coordination of the wedding day. This package is ideal for the couples who have their wedding location and some vendors booked already, but need assistance from this point forward. A planner timeline is created and followed to complete the remainder of the planning. Weddings and Events by Sarah will be in close contact with you 1 months before your wedding, coordinating the timeline, reminders, appointments, referrals and the budget. We will act as a liaison between vendors and wedding facilities as well as designing a layout. 

 

Consultations Services:

  • 10 Consultation sessions

  • Unlimited phone calls and emails

  • Monthly checklist Updated

 

Vendor Confirmation Services

  • Follow up calls for all vendors

  • Review contracts

  • Organize Vendor Time Schedule and Delivery

 

Wedding Planning and Organization

  • Assist with selection of Ceremony

  • Assist with selection of Music

Rehearsal Services:

  • Written Itineraries for the Bridal party

  • Onsite Rehearsal dinner walk through (1 hours)

Two Weeks Prior to Wedding Day

Meet with Clients to present timeline. Go over any arrangements the couple have previously made with vendors, and update timeline accordingly.

One Week Prior to Wedding Day

Confirm final details with vendors prior to wedding day. Make sure that all the vendors have my contact information. Send vendors a copy of the final timeline and make sure they have directions to the ceremony and reception locations.
 

Pre-Ceremony

 

  • Coordinate hair and make-up schedule with bridal party and stylists and ensure that hair and make-up is completed in a timely fashion

  • Make sure personal flowers i.e. bridal bouquet, bridesmaid’s flowers and father of the bride’s boutonnière arrive on time

  • Gather bride, bridal party and immediate family for photos

  • Communicate with best man to make sure groom is getting dressed and on-time

  • Make wedding party aware of any last minute details

Ceremony

  • Set up programs and other ceremony items i.e. guest book, unity candles, and wine glasses

  • Ensure that ushers/groomsmen arrive on time and are ready to pass out programs

  • Ensure that personal flowers i.e. flower girl bouquet and groomsmen boutonnières have arrived at ceremony location

  • Alert ushers/groomsmen as to when to begin escorting guests to their seats and remind them as to how to be a “proper” usher

  • Ensure that ceremony musicians have arrived and direct them as to where to set up

  • Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. Determine what hand signals will used to cue musicians

  • Act as a liaison with the ceremony officiator and decide what cue will be used to signal the start of the ceremony

  • Communicate with bride and groom so that they know how much time remains before the start of the ceremony

  • Handle any emergencies that may arise

  • Line up the bridal party for their entrances down the aisle

  • Cue ceremony musicians when bridal party is ready to begin processional

  • Gather family and friends for after ceremony photos

Prior to Reception

  • Greet vendors and instruct them as to where to set up i.e. wedding band, florist, and caterer

  • Make sure reception flowers/décor is set up according to flower order

  • Ensure set up properly and troubleshoot as needed

  • Meet with catering staff to confirm food timeline

  • Set up guest book and pen, champagne flutes, cake cutting utensils

Reception

  • Ensure proper flow of cocktail hour food

  • Look over dining tables and make sure they are set up properly

  • Along with catering staff, encourage guests to join bride and groom for dinner at the end of cocktail hour

  • Help guests locate their escort cards and dining tables

  • Locate bride and groom and instruct them to stay to the side of main dining room until they receive cue for their introduction and first dance

  • Cue band when the majority of guests have found their tables and bride and groom are ready to be introduced

  • Cue band, photographer, and videographer when important events take place at reception i.e. first dance, cake cutting, toasts and parent dances

  • Cue best man and father of the bride when they are about to be announced for toasts

  • Be aware of timing of catering service and make sure people are served promptly

  • Distribute final payments/gratuities to vendors at the end of the evening (no negotiation in the terms of vendor contracts will be handled by The Wedding Sitter at this time)

  • Prevent & fix any problems that may arise during your event.

  • Coordinate reception departure transportation

 

Please note that the services listed above do not include running any wedding related errands such as picking up or delivering attire, supplies or equipment, documents, etc.

Signature Package

Full Service Planning

Elegant is the all-inclusive collection for the busy bride who needs someone to take the lead on planning, vision, and execution. With Elegant collection you will receive all services that are listed in the Unique collection as well as unlimited consultation meeting, scheduling and attending all vendors meetings, send engagement and wedding announcements to publication of your choice and list goes on.

 

Consultation Services:

  • Unlimited Consultation Services

  • Catering and menu development

  • Customized Schedule, Timeline, and To-do list

  • Vendor Management Services

  • Vendor recommendations, negotiation and selection — including officiant, photographers, videographers, florists, hair and makeup artists and more

  • Budget planning and bookkeeping — including due dates

  • Entertainment suggestions and negotiation

  • Reception Chart and Seating layout

  • Coordinate the Flow of the Event for Reception

  • Venue recommendations, negotiation and selection

  • Engagement and Wedding Announcement Publication

 

 

Rehearsal Services:

  • Written Itineraries for Bridal Party

  • Detailed timeline development for vendors and wedding party

  • Rehearsal direction and rehearsal dinner planning

 

Wedding Day Services:

  • All Day Wedding Services

  • Oversee setup of Floral arrangement and rental items

  • Personalized Wedding Day Itinerary

  • Assist Bride, Groom and Wedding Party

  • Pin Flowers on Attendants and Distribute Bouquets

  • Help transport Decorations to Reception Site

  • Bustle Bride Gown for Reception

  • Distribute Final Payments to Vendors

  • Load Gifts into Designated Car

 

Guest Accommodations:

  • Transportation and accommodation booking for out-of-town guests